Annually
Ensure that annual report and accounts are submitted to the Charity Commission.
Ensure that the Charity Commission has up-to-date details including Trustee contact list.
Keep track of terms of office, advertise committee vacancies, take nominations.
Prepare AGM agenda and circulate to members in advance (via email/website).
Prepare and circulate up-to-date committee list.
Ensure that new committee members read constitution / sign declaration.
Quarterly
Confirm meeting venue and date, circulate agenda.
Take minutes of meetings and circulate.
Keep minute-book up-to-date and keep essential documents (e.g. Constitution) on file.
Occasionally
Submit minute-books/documents to MEG archive.
Collate material from other committee members and forward to MEG archive.
Keep constitution updated and ensure Charity Commission is informed of amendment.
Deal with general correspondence and forward as appropriate.
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